Report
Password Policy Template
IT & device management
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Key takeaways
- As teams scale globally and rely on multiple platforms, weak or reused passwords remain one of the most common causes of security incidents. Without a unified standard, organizations face unnecessary exposure to data breaches, compliance failures, and operational downtime.
- This editable framework helps HR and IT teams define clear password requirements, covering creation, management, rotation, and enforcement. It’s built to align with international standards like ISO 27001, SOC 2, and GDPR, while remaining simple enough for non-technical teams to roll out company-wide.
- Deel IT provides the infrastructure to put these policies into action. From device management to identity access controls, it helps global teams automate password enforcement, manage MFA, and maintain compliance across 130+ countries, all from one platform.
Who will benefit from this template
- IT and Security Teams: Gain a ready-to-use framework for defining password complexity, rotation, and MFA requirements that meet global security standards.
- HR Leaders and People Operations: Equip employees with clear, accessible password rules to support secure onboarding, offboarding, and compliance training.
- Operations and Compliance Teams: Standardize governance across subsidiaries, remote hubs, and contractor networks, ensuring consistent protection for company and client data.
- SMBs and mid-market organizations: Save time creating security documentation from scratch and strengthen audit readiness with a policy built for scalability.
Policy overview
The Password Policy Template includes a complete, editable framework designed to fit your organization’s size, structure, and regulatory environment.
Inside, you’ll find:
- A fully customizable policy document covering password creation, management, and protection requirements.
- Defined roles and responsibilities for IT, HR, and employees to ensure shared accountability.
- Standards for secure password storage, recovery, and privileged account control.
- Built-in guidance on MFA enforcement and rotation intervals for different access levels.
- A compliance-ready acknowledgment form for employee sign-off.
- Version tracking and exception procedures to support audits and ongoing policy maintenance.
Whether you’re building your first internal IT policy or updating an outdated one, this template provides a foundation that’s easy to deploy and adapt.
FAQs
What is a password policy and why do I need one?
A password policy sets company-wide rules for creating, managing, and protecting passwords. It helps prevent data breaches caused by weak or reused passwords and ensures compliance with recognized security frameworks.
Can HR use this template or is it for IT only?
Both. It’s written in plain language, so HR teams can adapt it for onboarding and compliance programs while IT can handle the technical enforcement.
Is this template globally applicable?
Yes. It’s designed for distributed organizations with employees or contractors in multiple regions and aligns with international standards like ISO 27001, SOC 2, and GDPR.
How often should password policies be reviewed?
At least once a year or whenever security standards or technologies change. The template includes built-in review and exception tracking sections.