Job Description Templates

Facilities Manager Job Description Template

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The role of facilities manager is key for ensuring employee and equipment safety within company facilities, determining and managing policies for facility usage, and ensuring facilities meet legal requirements. Facilities manager responsibilities include:

  • Overseeing the maintenance and safety of facilities
  • Managing facility budgets and vendor contracts
  • Planning and coordinating office moves and space utilization
  • Ensuring compliance with health and safety regulations
  • Managing facility-related projects and improvements

Below is a job description template built specifically for the facilities manager. Feel free to use it and adapt it to your specific needs.

About [Company]

This section convinces candidates to apply for a role at your Company instead of another. Include practical information about the Company, as well as details about its culture and values.

[Company] helps [Target] do [x].

[Company] consists of over [x] employees spanning over [x] countries. Our unified yet diverse culture keeps us continually learning and innovating ourselves and our products.

Our market-leading technology, expertise, and global team are crucial to our success and customer satisfaction, so we deliver the best products on the market.

Why should you be part of [Company] success story?

We envision a world of [x].

We offer [Target] all the tools they need.

There’s never been a more exciting time to join [Company]

About the facilities manager role

Consider whether you need a description of the role or prefer to list duties and responsibilities directly as a bullet-point list.

As our facilities manager in [Location], you’ll play a crucial role in overseeing the operational and maintenance needs of the facility. You understand the impact you’ll have on ensuring the building’s efficient functioning, creating a safe and comfortable work environment for occupants.

Facilities manager responsibilities and daily operations include the following:

  • Managing and overseeing facilities operations, including preventative maintenance, repairs, building management, procurement, and upgrades
  • Developing and implementing facility policies, procedures, and standards to ensure that building services and operations run smoothly
  • Coordinating with various company departments, vendors, and contractors to ensure the timely completion of projects and hired services
  • Conducting regular inspections and assessments to pinpoint any facility issues or potential risks and address them as needed
  • Forecasting, budgeting, and financial management of allocated resources, including tracking expenses and negotiating contracts

About compensation

The more openly you talk about compensation and benefits, the more honest and attractive your job listing will be. We suggest a brief introduction about the values behind your compensation package, followed by a bullet-point list with the details of what is offered.

  • Salary
  • Bonuses
  • Equity
  • Perks
  • PTO
  • Personal development budget
  • Health and wellness budget
  • Pension plan
  • Insurance contribution
  • Off-sites or events

Facilities Manager job description template — Qualifications

  • Education requirements include a bachelor’s degree in business administration, information systems management, operation management, or a related field as valuable proof of management skills
  • Additional qualifications, such as Certified Facility Manager (CFM), are valued
  • [X] years of experience that showcases a strong background in facility management or property management, including experience overseeing operations, facility maintenance and upkeep, and operations management 
  • Knowledge of building systems and codes, such as [HVAC, electrical, plumbing, fire safety regulations, and relevant regulations for health and safety (OSHA Standards)], is essential
  • Proficiency in facility management software and tools, such as computerized maintenance management systems (CMMS) and facility management software, is beneficial for efficiently completing primary responsibilities, such as planning, tracking, and reporting

Facilities Manager job description template — Skills

List the soft skills and personal qualities you are looking for in the perfect candidate.
  • Leadership skills - in a manager position, you need to have confidence in leading and motivating your team, as well as delegating tasks and exercising decision-making skills that align with the organization’s goals
  • Organizational skills and time management - as a facilities manager, you’re expected to prioritize, plan and implement building maintenance activities in a timely manner to prevent dangerous risks or disruption to workflow and facilities manager duties
  • Problem-solving skills - it’s important to identify and resolve issues efficiently, using innovative solutions while adopting a rational approach to overcoming challenges
  • Communication skills - effective communication and interpersonal skills are a requirement when interacting with team members, stakeholders, and external parties
  • Adaptability - as a facility manager, you’ll encounter unexpected situations or changing priorities, and you need to adapt quickly and adjust plans as needed
  • Project management skills - you are able to effectively coordinate complex projects with multiple stakeholders, ensuring successful results are delivered consistently

What is a facilities manager?

A facilities manager is a professional figure responsible for overseeing the operations, maintenance, and management of a physical facility, such as a building, office space, or complex. Their role involves ensuring the facility's functionality, safety, and efficiency while managing various aspects, including maintenance, security, space planning, and vendor coordination.

How much does a facilities manager make?

The salary of a facilities manager varies based on factors like location, industry, company size, and years of experience. On average, in the United States, a facilities manager can earn between $60,000 to $100,000 per year. Senior-level positions and those in larger organizations might command higher salaries.

What is the difference between a workplace manager and a facilities manager?

While both roles involve managing physical spaces, there are distinctions. A facilities manager focuses on the overall operations and maintenance of a facility, ensuring its functionality and safety. On the other hand, a workplace manager concentrates on creating an optimal working environment that enhances productivity, employee well-being, and company culture. The workplace manager may also be involved in aspects like space utilization and design.

What are the duties and responsibilities of a facilities manager?

The duties and responsibilities of a facilities manager include:

  • Overseeing facility operations, maintenance, and repairs
  • Managing facility budgets and expenses
  • Ensuring compliance with safety and regulatory standards
  • Coordinating security measures and emergency procedures
  • Collaborating with vendors for services like cleaning and maintenance
  • Planning and managing space allocation and usage
  • Handling lease agreements and property management
  • Managing building projects and renovations
  • Supervising facility staff and contractors
  • Implementing sustainability initiatives and energy efficiency measures
  • Addressing facility-related issues and providing solutions