Job Description Templates

HR Generalist Job Description Template

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The role of HR generalist is crucial in ensuring correct and legally compliant employee records, HRIS data, and other people management documentation. HR generalist responsibilities include:

  • Handling employee onboarding, benefits administration, and HR records
  • Assisting in talent acquisition and recruitment processes
  • Providing HR support and guidance to employees and managers
  • Managing employee relations and addressing workplace issues
  • Ensuring compliance with HR policies, regulations, and labor laws

Below is a job description template built specifically for the HR generalist. Feel free to use it and adapt it to your specific needs.

About [Company]

This section convinces candidates to apply for a role at your Company instead of another. Include practical information about the Company, as well as details about its culture and values.

At [Company], we believe in empowering our employees to make a difference. We strive to create a positive and inclusive work environment where everyone can thrive. As a Human Resources Generalist at [Company], you will play a crucial role in supporting our employees and ensuring that we continue to grow and succeed as a company.

We are a global organization with a diverse and passionate team. Our values include integrity, collaboration, and innovation. We are committed to providing our employees with the tools and resources they need to succeed in their roles and grow their careers.

Why should you be part of [Company]?

We are a company that values its employees and is dedicated to creating a positive and inclusive work environment. We offer opportunities for growth and development, and we are committed to helping our employees achieve their career goals.

About the HR generalist role

Consider whether you need a description of the role or prefer to list duties and responsibilities directly as a bullet-point list.

As an HR generalist at [Company], you will take on a wide range of HR functions and projects under the supervision of the HR director. Your job responsibilities will include:

  • Providing guidance and support to managers and employees on a variety of HR issues, including performance management, employee relations, and compliance with employment laws and regulations
  • Managing the recruitment process, including job postings, resume screening, scheduling interviews, and extending job offers
  • Managing the onboarding process for new hires, as well as offboarding and exit interviews
  • Administering and maintaining HR training programs and company policies on topics such as [employee benefits administration, compensation, payroll processing, employee performance evaluations]
  • Running employee engagement initiatives
  • Collaborating with other members of the HR department to develop and implement strategies that support the Company's goals and objectives
  • Maintaining accurate HR records and ensuring compliance with all labor laws and relevant regulations
  • Identifying relevant metrics and performing audits of our HR processes and data
  • Providing support for HR projects and initiatives, as needed

About compensation

The more openly you talk about compensation and benefits, the more honest and attractive your job listing will be. We suggest a brief introduction about the values behind your compensation package, followed by a bullet-point list with the details of what is offered.

At [Company], we value our employees and their contributions to our success. We offer a competitive compensation package that includes:

  • Competitive salary
  • Performance-based bonuses
  • Healthcare, dental, and vision insurance
  • 401(k) plan with employer matching
  • Paid time off and holidays
  • Flexible work arrangements
  • Professional development opportunities

HR Generalist Qualifications

  • Bachelor's degree in Human Resources Management, Business Administration, or related field preferred
  • [X] years of experience as an HR professional, preferably in a generalist role
  • Experience in recruitment and talent acquisition
  • Proven experience managing performance reviews
  • Proficiency in [Microsoft Office, Excel, Google Docs]
  • Proven experience with ATS and HRIS systems
  • Experience with global labor relations is a plus

HR Generalist Skills

List the soft skills and personal qualities you are looking for in the perfect candidate.
  • Strong interpersonal skills and the ability to build relationships with employees and managers at all levels
  • Excellent communication skills, both written and verbal
  • Strong organizational skills and attention to detail
  • Ability to work independently and as part of a team
  • Strong problem-solving skills and the ability to think creatively
  • Well developed decision-making skills
  • Excellent time-management skills

How much does a HR Generalist make?

Determining the exact salary of an HR Generalist can vary based on factors such as experience, location, industry, and the size of the organization. Below is a general overview of median salaries for HR Generalists in different regions.

  • North America: In North America, particularly the United States and Canada, HR Generalists typically earn a median annual salary ranging from $50,000 to $70,000.
  • Europe: In Europe, salaries for HR Generalists vary across countries. In Western European countries, median salaries can range from €40,000 to €60,000 or more annually. Eastern or Southern European countries may offer lower salaries but are influenced by economic conditions.
  • Middle East and North Africa: In the MENA region, HR Generalist roles may have varying salary levels. Median salaries in countries like the United Arab Emirates, Qatar, or Saudi Arabia may range from $40,000 to $60,000.
  • Asia-Pacific: HR Generalist salaries in the Asia-Pacific region vary widely. In countries like Australia, Singapore, or Japan, median wages range from $45,000 to $65,000.

Additional considerations when thinking about salary

While these figures provide a general indication, consider other factors when assessing HR Generalist salaries:

  • Certifications: Holding relevant certifications, such as PHR or SPHR, may positively impact salary levels.
  • Experience level: HR Generalists with more experience and expertise in handling complex HR functions may command higher compensation.
  • Company size: Salaries may vary based on the size and complexity of the organization. Larger enterprises may offer higher salaries.
  • Industry: Salaries may vary based on the industry. For example, HR Generalists in industries with unique HR challenges, such as healthcare or technology, may receive higher compensation.

Individuals considering a career as an HR Generalist should conduct thorough research, stay updated on industry trends, and consider the broader economic factors associated with each region.

How to become a HR Generalist

While there is no fixed path for becoming an HR Generalist, certain common steps can guide individuals aspiring to this role.

Common pathways to becoming an HR Generalist


A solid educational foundation in human resources, business administration, psychology, or a related field is beneficial for aspiring HR Generalists, though it is often not mandatory.

HR functional knowledge

HR Generalists need a broad understanding of various HR functions, including recruitment, employee relations, benefits administration, performance management, and HR compliance. Experience in these fields is often a significant advantage.

Internships or entry-level positions

Gaining hands-on experience through internships or entry-level positions in HR or related roles is highly beneficial. Practical experience allows individuals to apply theoretical knowledge, develop practical skills, and understand the day-to-day operations of HR.

HR Generalist education


While no formal education is exclusively tailored for the role of an HR Generalist, a degree in a related field can establish a strong foundation for a successful career in human resources. Higher education is often valued by many companies.

Degree programs that can help your HR Generalist career include: 

  • Human Resource management 
  • Business administration with a focus on HR 
  • Organizational behavior
  • Psychology 
  • Industrial and labor relations

Training and workshops 

Participating in relevant workshops and training sessions can significantly enhance your skills and make you a more competitive candidate in human resources. These programs offer practical insights, foster professional development, and enhance your ability to navigate the dynamic landscape of HR practices. 

Key areas for HR Generalists to focus on in training include: 

  • HR policies and compliance 
  • Employee relations 
  • Talent acquisition
  • Recruitment 
  • Performance management 
  • Employee training and development

Alternative career paths

While a direct path may involve education in human resources or a related field, alternative career paths can also lead to becoming an HR Generalist. Common alternative backgrounds include:

Administrative roles

Professionals with a background in administrative roles may transition to HR, leveraging their organizational and multitasking skills.

Project management 

Project managers often possess strong organizational, communication, and problem-solving skills, making them well-suited for HR responsibilities such as coordinating employee training programs, managing recruitment processes, and overseeing various HR initiatives.

Training and development 

Individuals with a background in training and development may discover a fulfilling career path as an HR Generalist. Their expertise in designing and implementing training programs can be applied to enhance the skills and knowledge of employees within the organization. 

Sales and marketing 

The ability to understand and communicate effectively with diverse audiences and a strategic mindset can be advantageous when dealing with recruitment, employee engagement, and communication strategies within an organization.

What is an HR generalist?

An HR generalist is a professional in Human Resources who possesses a broad range of skills and knowledge across various HR functions. They are responsible for handling multiple aspects of HR management within an organization, often working as a versatile resource for both employees and management.

What does an HR generalist do?

An HR generalist’s tasks typically include managing the hiring process, conducting interviews, and assisting with employee onboarding. They also address employee concerns, conduct investigations, and promote a positive work environment. Additionally, HR generalists manage employee benefits programs, including health insurance, retirement plans, and other perks. They assist with performance evaluations, feedback, and goal-setting for employees, identify training needs, coordinate workshops, and support professional development. Enforcing company policies and procedures, ensuring compliance with labor laws, and fostering a harmonious work atmosphere are critical aspects of their role.

Qualifications for HR generalist

The qualifications for an HR generalist can vary depending on the organization and its requirements. However, many HR Generalist roles typically require a bachelor’s degree in Human Resources, Business Administration, or a related field. Relevant work experience in HR functions is often preferred. Strong communication, interpersonal, and organizational skills are crucial for success as an HR Generalist.

What is the difference between an HR specialist and a generalist?

HR specialist: Focuses on a specific area within HR, such as recruitment, compensation and benefits, employee relations, or training. They have in-depth expertise in their specialized field.

HR generalist: Covers a broader spectrum of HR functions, including recruitment, employee relations, benefits, performance management, and more. They provide comprehensive HR support across various areas.

What is the difference between an HR generalist and an HR coordinator?

HR generalist: Handles a wide range of HR responsibilities, often having a deeper understanding of HR functions and playing a strategic role in HR management.

HR coordinator: Focuses on administrative tasks such as scheduling interviews, managing paperwork, maintaining records, and assisting HR team members. They support the operational aspects of HR.

What is the difference between an HR executive and an HR generalist?

HR executive: Typically holds a higher-ranking position within the HR department, overseeing various HR functions, setting strategic HR goals, and contributing to overall organizational growth.

HR generalist: Holds a mid-level role and focuses on managing day-to-day HR activities across different areas, providing support to both employees and management. They may report to HR executives or HR managers.