IT Equipment Storage and Redeployment With Deel IT: Complete Guide

IT equipment management is a challenge for globally distributed teams. When everyone works from the same office, you simply keep your devices on-site, ready to be handed over to new hires on their first day. And when people are offboarded, they simply leave their devices at their desks at the end of the day.

But what happens when you have no office? When your new hires are in Sweden, and the devices you need to get to them are in San Francisco? And where is the best place to store your unused devices while they wait to be put back in circulation?

Deel IT offers device management solutions designed to solve these challenges for globally distributed teams, whether they’re remote-first or not. No need for a cupboard full of secondhand MacBook Airs, and no more juggling global logistics.

In this guide, we’ll take you through how IT equipment storage and redeployment work with Deel IT, and how easy it can be to manage a fleet of devices – wherever they are.

IT equipment and storage: Challenges for remote teams

When it comes to storing and redeploying IT equipment (laptops, smartphones, monitors, peripherals, network gear, etc), globally distributed teams face a multitude of challenges:

Logistics and physical handling

• Complex and costly reverse logistics: Retrieving, shipping, and redeploying equipment across borders involves high costs, delays, customs friction, and battery transport restrictions.

• Risk of loss, damage, and storage constraints: Devices can be damaged or lost in transit, and many locations lack secure, adequate storage space.

• Slow redeployment cycles: Long transit, refurbishment, and coordination timelines delay getting equipment back into use.

Compliance, privacy, and security

• Inconsistent data security and sanitization: Uneven wipe standards, weak audit trails, and limited access to certified vendors increase data-risk exposure.

• Chain-of-custody and physical security gaps: Difficulty proving device handling history and securing equipment in transit or storage.

• Divergent local regulations: Varying rules for data protection, e-waste, recycling, and resale complicate global consistency.

Inventory accuracy and asset management

• Limited real-time visibility: Assets stored in homes, offices, or third-party locations are hard to track accurately.

• Poor data quality and ownership clarity: Inconsistent tagging, serial capture, and unclear responsibility across teams.

• Unclear lifecycle decisions: Difficulty determining when to redeploy, repair, or retire equipment based on condition and value.

Operational process challenges

• Lack of global standardization: Differing device models, accessories, power standards, and local support capabilities.

• Redeployment readiness gaps: Missing accessories, outdated configurations, and MDM or identity issues slow reassignment.

• Uneven local support and repair options: Inconsistent warranty coverage, service centers, and parts availability.

Financial and policy complications

• Hidden and unpredictable costs: Shipping, duties, repairs, and admin overhead can exceed the value of reuse.

• Tax, accounting, and intercompany friction: Asset transfers across entities complicate depreciation and compliance.

• Policy misalignment with reality: Procurement, security, and “buy vs redeploy” rules that don’t scale globally.

How Deel IT solves IT equipment challenges

Deel IT’s storage and redeployment solutions simplify and centralize device lifecycle management, giving you scalable ways to equip your global team. But what does that look like in practice? By comparing Deel IT’s approach to these challenges with traditional methods, the improvements become clear:

Not only does Deel IT give you one standardized approach to equipment management, but it also improves HR-IT workflows, ensuring that employees are never without the tech they need.

That means no more new hires still waiting for their laptop to arrive in their first week, and no more headscratching over how to recall your devices from offboarding employees on the other side of the globe.

World-class security: How Deel IT keeps your data secure

Wherever your devices go, your company data goes with them. That can feel daunting as your device fleet grows and moves across international borders. That’s why compliance and security are top of mind with Deel IT.

• We meet global security and compliance standards, including SOC 1, SOC 2, SOC 3, ISO 27001, and GDPR.
• We encrypt your data at rest and in transit using industry-standard AES-256 encryption.
• We run on secure, resilient infrastructure, with multi-region backups, disaster recovery, and 24/7 monitoring.
• We strictly control access to data, using SSO, role-based permissions, and device access controls.
• We train our teams on security and privacy, and limit internal access to only what’s necessary.
• We follow formal data protection policies, covering data retention, risk management, and secure disposal.

Storing and redeploying with Deel IT: A quick guide

Our Store and Reuse process is available for all applicable devices, whether rented from Deel IT, purchased from us, or acquired from another supplier.

The service fees cover:

• Device collection, including customs fees
• Cleaning and repackaging
• Appraisal and condition grading
• Repairs/replacements if needed (extra fee)
• Final digital wipe*
• Secure storage (monthly fee applies)
• Optional re-configuration (extra fee)
• Shipping to the next end-user.**

*Your own devices (BYOD or purchased through Deel) must be wiped before collection - Deel is not liable for data left on devices
**If chargers or adapters are missing, we won’t supply replacements. Please ensure devices are collected along with all necessary accessories.

Storing Deel IT rentals

For devices leased from Deel IT, you can request collection directly from the Deel platform, from the Asset Tracker. Deel handles the logistics, collecting the device from the employee. We then inspect it, securely wipe it, restore it, and store it in a Deel-managed warehouse until you’re ready to deploy it.

Devices can be:

• Stored locally within the same country or region
• Stored in a Deel hub (UK, EU, US) and reused across supported regions

While in storage, rental payments continue as per your contract. Our Store and Reuse services come with a one-off collection fee ($200 or $300, depending on location), plus a $20 monthly storage fee after the third month. No hidden costs or surprise extras, making financial planning much easier than juggling multiple vendors and logistics companies.

Storing customer-owned devices

To request Store and Reuse for devices you own, they need to be added to the Deel Asset Tracker.

You have two storage options:

• Local storage: Store and reuse within the same country or customs region. $200 one-off fee, plus $20 monthly after the third month.
• Ship to hub: Ship to a Deel warehouse (US, UK, EU) for use within that hub. $350 one-off fee, plus $20 monthly after the third month. Customs fees are included in the service cost, simplifying financial planning. You’ll be prompted to provide the original purchase price of the device, so we can calculate customs.

At any point, if you’re unsure which Deel IT solution best meets your needs, contact your dedicated Account Owner, who can guide you through the options.

Requesting storage and redeployment

Within Deel IT, the Asset Tracker serves as your source of truth for all of your devices. From here, you’ll see which devices are currently with workers, which are in transit, and which are in storage and available for redistribution.

To request redeployment, follow a simple step-by-step process:

• Step 1: Select device
• Step 2: Choose ‘Assign to Worker’
• Step 3: Select from the list of eligible workers*
• Step 4: Confirm logistics and delivery address
• Step 5: Confirm details and review

Once the reassignment has been confirmed, you’ll be able to track the status of your device from the Asset Tracker. If you’re using our Device Pre-configuration service, devices will be configured before dispatch, arriving ready-to-use for maximum efficiency.

*Workers must be registered in Deel HR or through an integration with your HRIS. They must also have a paid IT seat. For simplicity, you can upgrade a worker to one of your Deel IT policies from inside this workflow.

Case study: How Filtered streamlined IT equipment management with Deel

Filtered, a content intelligence platform, struggled with delivery inefficiencies as it expanded internationally. Their previous provider caused delays, duplicate shipments, and frustrating logistical hurdles. Deel IT provided the seamless solution Filtered needed to streamline its operations.

Read more to see how Deel IT helped Filtered reduce onboarding time by 80%. With Deel IT, it now takes Filtered just 10 minutes to equip a new hire.

Streamline your IT equipment management with Deel IT

Deel IT provides a scalable solution to your global IT equipment needs, designed to grow alongside your business:

Global logistics network: Deel IT’s expansive network ensures timely and secure delivery to over 130 countries. No matter where your distributed teams are located, their equipment arrives without delays.

Compliance and documentation tools: Say goodbye to regulatory hurdles as Deel IT’s automated tools manage customs paperwork and ensure compliance with international shipping regulations, minimizing the risk of errors or delays.

Real-time tracking and alerts: Stay in control with GPS-enabled tracking tools that provide centralized visibility into your shipments. Proactive alerts notify you of delays or issues, allowing you to address problems before they escalate.

Link IT and HR: Equipment needs align directly with hiring and exit workflows, cutting manual handoffs and missed steps. Better synchronicity and more time back for both teams.

Book your 30-minute Deel demo and see what efficient and headache-free hardware management looks like for the modern workplace.