Template
Acceptable Use Policy Template
IT & device management
Get the resource for free
Set clear, compliant rules for how employees use company technology
Unclear device and data-use expectations lead to security gaps, shadow IT, and compliance risks, especially across distributed teams.
This editable Acceptable Use Policy Template gives you a ready framework to define how employees, contractors, and vendors should use company hardware, software, and networks.
Create consistency, protect sensitive data, and simplify compliance across every market where your teams work!
Who will benefit from this resource
- HR and People Ops: add clear device-use and data-handling rules to employee handbooks.
- IT managers and admins: formalize acceptable use standards across systems and endpoints.
- Compliance and security leads: align workforce policies with ISO 27001, SOC 2, and GDPR frameworks.
How a good acceptable use policy helps your company
- Reduces risk of data breaches and misuse of company assets.
- Clarifies employee responsibilities when using devices and cloud tools.
- Ensures consistent enforcement of IT and data-protection standards globally.
- Strengthens collaboration between HR, IT, and Compliance teams.
What’s included
- Editable Acceptable Use Policy Template (.docx).
- Defined roles and responsibilities for employees, managers, IT, and HR.
- Detailed security and acceptable-use requirements.
- Prohibited-activity list for legal and compliance coverage.
- Employee acknowledgment form and version-control table.
How to use it
- Download and customize: Add your company name, adjust device, data, and access rules.
- Align with HR and IT: Ensure the policy reflects your onboarding, MDM, and data-security processes.
- Distribute and collect acknowledgments: Include it in new-hire packets or internal policy portals.
- Review annually: Update when systems, vendors, or compliance obligations change.
FAQs
What is an Acceptable Use Policy?
A document that defines how employees can use company devices, systems, and data responsibly and securely.
Why does my company need one?
It protects against data leaks, misuse of resources, and compliance violations while setting clear expectations for all staff.
Who should approve and manage the policy?
Typically IT and HR co-own it, with final review by Legal or Compliance.
How does Deel IT support acceptable use compliance?
Deel IT automates device provisioning, monitoring, and recovery in 130 + countries, enforcing your acceptable-use standards globally and consistently.