Template
Access Control Policy Template
IT & device management
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Set clear standards for who can access what, when, and why across your distributed workforce
Without clearly defined access controls, organizations risk unauthorized access, lingering accounts, and delays during onboarding and offboarding—challenges that multiply across time zones, roles, and regions.
This editable Access Control Policy Template provides a practical framework for defining how access is requested, approved, granted, reviewed, and revoked for employees, contractors, and third parties.
It helps you apply least-privilege principles, align access decisions with the employee lifecycle, and support consistent, compliant access management wherever your teams operate.
Who will benefit from this resource
- HR and People Ops: Formalize access provisioning and deprovisioning workflows for faster, more secure onboarding and offboarding.
- IT managers and admins: Define role-based access groups, privileged account controls, and review processes across all systems.
- Compliance and security leads: Align access management with ISO 27001, SOC 2, and GDPR requirements while reducing audit friction.
How a good access control policy helps your company
- Reduces the risk of unauthorized access by addressing excessive permissions and lingering accounts.
- Speeds up onboarding and offboarding with clear rules for granting and revoking access.
- Enforces least-privilege access and separation of duties across roles and systems
- Supports consistent access management across regions, time zones, and distributed teams
What's included
- Editable Access Control Policy Template (.docx).
- Defined roles and responsibilities for employees, managers, IT, HR, and security teams.
- Access request and approval workflows with emergency access procedures.
- Account lifecycle management from provisioning through deprovisioning.
- Privileged access controls including MFA, just-in-time access, and enhanced monitoring.
- Access review and recertification schedules with remediation procedures.
- Third-party and vendor access requirements.
- Employee acknowledgment form and version-control table.
How to use it
- Download and customize: Add your company name, adjust timelines (e.g., 2-day provisioning, 1-hour termination), and define role-based access groups.
- Align with IT and HR: Ensure the policy reflects your identity management systems (Okta, Azure AD, Google Workspace) and offboarding workflows.
- Distribute and collect acknowledgments: Include it in new-hire packets, policy portals, or access request systems.
- Review quarterly: Update when organizational changes occur, new systems are added, or compliance requirements evolve.
How Deel IT supports access control at scale
Deel IT helps organizations manage access consistently by connecting identity, devices, and lifecycle events in one global platform. Access is granted, updated, and revoked automatically as employees join, change roles, or offboard, with full visibility into access changes across systems. By unifying access controls with device management and HR data, Deel IT supports least-privilege access, reduces lingering permissions, and helps teams maintain audit readiness across distributed teams and regions.
Book a demo to see how.
FAQs
What is an Access Control Policy?
A document that defines who can access company systems, data, and applications, under what conditions, and how access is granted, managed, and revoked throughout the employee lifecycle.
Why does my company need one?
It prevents unauthorized access, reduces security risks from excessive permissions, ensures timely offboarding, and maintains compliance with security frameworks like ISO 27001 and SOC 2.
Who should approve and manage the policy?
Typically IT and Security co-own it, with HR managing the onboarding/offboarding workflows and Legal or Compliance providing final review.
How does Deel IT support access control compliance?
Deel IT automates device provisioning, configuration, and recovery in 130+ countries, integrating with your identity management and MDM systems to enforce access policies consistently across your global workforce.