Template
Access Control Policy Template
IT & device management
Get the resource for free
Set clear standards for who can access what, when, and why across your distributed workforce
Without documented access controls, organizations face unauthorized access, orphaned accounts, and bottlenecks during onboarding and offboarding, especially across time zones and global teams.
This editable Access Control Policy Template gives you a ready framework to define access requests, approval workflows, privilege management, and access reviews for employees, contractors, and vendors.
Implement least privilege, streamline lifecycle management, and maintain compliance across every market where your teams work.
Who will benefit from this resource
- HR and People Ops: Formalize access provisioning and deprovisioning workflows for faster, more secure onboarding and offboarding.
- IT managers and admins: Define role-based access groups, privileged account controls, and review processes across all systems.
- Compliance and security leads: Align access management with ISO 27001, SOC 2, and GDPR requirements while reducing audit friction.
How a good access control policy helps your company
- Prevents unauthorized access and reduces risk from excessive permissions or orphaned accounts.
- Accelerates onboarding and offboarding with clear provisioning and deprovisioning timelines.
- Enforces least privilege and separation of duties across all user accounts.
- Ensures consistent access management globally, even across distributed teams and multiple time zones.
What's included
- Editable Access Control Policy Template (.docx).
- Defined roles and responsibilities for employees, managers, IT, HR, and security teams.
- Access request and approval workflows with emergency access procedures.
- Account lifecycle management from provisioning through deprovisioning.
- Privileged access controls including MFA, just-in-time access, and enhanced monitoring.
- Access review and recertification schedules with remediation procedures.
- Third-party and vendor access requirements.
- Employee acknowledgment form and version-control table.
How to use it
- Download and customize: Add your company name, adjust timelines (e.g., 2-day provisioning, 1-hour termination), and define role-based access groups.
- Align with IT and HR: Ensure the policy reflects your identity management systems (Okta, Azure AD, Google Workspace) and offboarding workflows.
- Distribute and collect acknowledgments: Include it in new-hire packets, policy portals, or access request systems.
- Review quarterly: Update when organizational changes occur, new systems are added, or compliance requirements evolve.
FAQs
What is an Access Control Policy?
A document that defines who can access company systems, data, and applications, under what conditions, and how access is granted, managed, and revoked throughout the employee lifecycle.
Why does my company need one?
It prevents unauthorized access, reduces security risks from excessive permissions, ensures timely offboarding, and maintains compliance with security frameworks like ISO 27001 and SOC 2.
Who should approve and manage the policy?
Typically IT and Security co-own it, with HR managing the onboarding/offboarding workflows and Legal or Compliance providing final review.
How does Deel IT support access control compliance?
Deel IT automates device provisioning, configuration, and recovery in 130+ countries, integrating with your identity management and MDM systems to enforce access policies consistently across your global workforce.