Template
Free IT Policy Template to Control Costs
IT & device management
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Key takeaways
- Developing a standardized IT policy can be challenging, especially when managing a remote and distributed team with various requirements .
- Our IT policy guide provides a best-practice template you can adapt to your organization, with practical guidance on applying policies consistently across a global workforce.
- In our guide, you will also discover how on how to adjust and apply the policies, plus insights into how Deel IT helps apply IT policies consistently across onboarding, role changes, and offboarding.
Who will benefit from this policy?
If your company is expanding across borders, standardizing IT becomes increasingly complex. Devices need to be delivered to different countries, local requirements vary, and teams still need tools that match their role and responsibilities.
For remote and hybrid teams, this complexity increases further. Equipment must be shipped directly to employees, access has to be managed without physical oversight, and IT teams are responsible for maintaining security and consistency across locations.
This guide helps address these challenges by outlining what a practical, standardized IT policy looks like for distributed teams. It shows how to define clear rules for devices, access, and security—while allowing flexibility for different roles, regions, and working arrangements.
Policy overview
This IT policy template is designed to help organizations manage devices across a modern workforce, from procurement through ongoing management and offboarding. It includes guidance on defining approved equipment, setting allowances, and managing devices securely across locations.
Because every organization operates differently, the template is intended to be adapted to your specific needs, with guidance on applying it consistently as your team grows.
What’s included
- Free customizable IT policy template
- Tips on how to apply and adapt different sections for your company
- Insights into how Deel IT can support your IT management strategy
FAQs
What is an IT policy?
An IT policy is a document that outlines all your policies and practices for managing technology at your company. The aim is to clarify the rights and responsibilities of both management and employees. By providing clear guidelines, the policy can help you standardize IT management processes and ensure clarity and accountability across your business.
What should an IT policy cover?
Great IT policies cover all your processes related to IT asset management, including device procurement, shipment, and maintenance. It’s important to be comprehensive so there are no gaps that leave rules open to interpretation or cause confusion and frustration. Security is a major concern, as misuse of company devices could leave your company vulnerable to data breaches.
What are the benefits of an IT policy?
Equipment provisioning can be a challenging topic as you may need to set higher allowances or assign different devices depending on role requirements. Teams may react negatively to the perceived disparity. Explaining your eligibility criteria can help employees understand and even support your decisions.
Additionally, IT policies usually cover risks to your company like compliance issues and security threats. If you outline these to employees, they may be more incentivized to follow rules and guidelines.