How to Ensure Seamless and Speedy Integration of Global Employees and Their IT Equipment with Deel IT

Imagine hiring a brilliant software developer in Brazil, only to have their productivity stalled because their laptop is held up in customs or they lack access to essential applications. In today’s remote-first world, situations like this are more common than they should be—and can drastically impact an employee’s first impression, morale, and ability to hit the ground running.

With 91% of workers preferring remote options, it’s clear that remote is here to stay. Yet, equipping remote employees across multiple countries introduces unique logistical and security challenges that traditional office IT setups can’t handle.

This article will illustrate how Deel IT provides a solution to this problem by ensuring fast, compliant, and secure provisioning for global employees—no matter where they work.

Why efficient IT integration is essential for global teams

1. Overcoming logistical challenges

One of the biggest hurdles in remote onboarding is logistics. Unlike centralized office environments where IT departments can quickly deploy devices and troubleshoot issues, remote and global teams face delays from customs, shipping regulations, and limited local IT resources. These delays can severely impact new hires' onboarding experience, stalling their productivity from day one.

2. Controlling costs across borders

Managing IT assets across borders can quickly become expensive. Companies often face high shipping costs or need to stockpile devices in multiple regions, which strains budgets. Deel IT simplifies this by offering leasing and inventory management options that allow companies to scale hardware needs affordably, reducing both initial and ongoing expenses.

3. Ensuring global security compliance

Data protection laws vary across countries, making compliance a complex task for distributed teams. Deel IT automates security configurations and monitors device compliance, helping organizations protect sensitive data and avoid regulatory penalties. This consistency in security policies is essential for companies in regulated industries.

Key features of Deel IT for seamless global employee integration

Device provisioning during the onboarding process

Buy, lease, and ship devices globally: With Deel IT, you can choose from a standardized catalog of over 230 products, including laptops, IT peripherals, and furniture. We keep stock of high-spec devices for immediate deployment for roles like engineering.

You can set team- or location-specific policies and budgets and define leasing or purchasing options.

Deploy and track assets: Deel IT provides real-time visibility and tracking of devices throughout their lifecycle, ensuring compliance and minimizing administrative workload.

Note:

• You can upload and track all your devices automatically on Deel IT, even those acquired or leased before using our product
• Deel IT also offers office as a warehouse support for hybrid companies

Application management for consistent and secure onboarding

Consistent configuration standards: Pre-configure devices remotely and enforce security controls to ensure smooth onboarding and strong data protection for new employees, all from the Deel dashboard while creating the new hire contract.

App access control: Grant and revoke app access as needed. Soon, Deel IT will support SaaS license purchases directly within the platform.

Apple zero-touch enrollment: This feature is supported in 40+ countries and allows employees to receive compliant devices pre-configured to company standards.

Device management and support during the employment period

24/7 tech support: Deel IT offers around-the-clock tech support, including managed repairs and loaner devices, minimizing downtime for global teams.

Device lifecycle management: Automate equipment refresh cycles, including options to clear and resell old devices, making it easy to keep technology up to date.

Remote IT support from day one: Deel IT’s global support reduces setup delays and empowers employees to work immediately, offering SLA guarantees for 100+ apps and critical IT events.

Device retrieval during the offboarding process

Secure device recovery: Safeguard sensitive information and reduce insider by securely offboarding employees with managed device recovery and certified data erasure, ensuring data privacy and compliance. Deel IT has a 96% global device recovery rate.

Recondition and reuse hardware: Store, ship, and reuse devices for new or existing team members to reduce spending, deploy faster, and streamline future onboarding.

How Deel IT empowers HR and IT teams in managing global workforces and their equipment

Centralized IT management for distributed teams

Deel IT’s dashboard provides a unified platform for tracking remote devices, software updates, and compliance status. This centralized view empowers both HR and IT teams to work together seamlessly.

Cross-departmental collaboration

HR and IT departments can collaborate on a single platform, enhancing efficiency and reducing misunderstandings around onboarding and device management.

Cost and time savings for IT departments

Deel IT significantly reduces manual setup time by automating configurations, remote management, and device provisioning. It minimizes the need for on-site IT support, saving time and resources.

Maintaining compliance with security standards

Maintaining compliance with security standards is non-negotiable for companies operating in regulated industries. Deel IT’s remote configuration and access control allow IT teams to enforce consistent security policies across all devices. This ensures that sensitive data remains protected regardless of employee location.

The platform supports zero-touch enrollment for Apple devices in over 40 countries, so employees receive compliant devices from day one without needing to configure security settings themselves. This reduces the burden on IT teams and protects the organization from data breaches and regulatory penalties.

Enhanced employee experience with 24/7 global support

Deel IT’s 24/7 support ensures new hires have immediate access to reliable IT assistance, reducing frustrations and minimizing downtime. This smooth onboarding process boosts employee satisfaction and engagement.

Steps to implement Deel IT for global employee and IT equipment integration

Step 1: Assess IT needs for global employees

Evaluate each role and location to identify specific IT and security requirements. This helps ensure that every new hire receives the right equipment and access tailored to their job function and regional regulations.

Step 2: Define device and software configurations

Create standardized configurations for each role or region to maintain consistency and compliance across your global workforce. Pre-defined configurations reduce setup time and minimize the risk of unauthorized software use.

Step 3: Create IT policy/policies

Define policies for each global location or department (or one policy for the entire organization), specifying product access, budget limits, approval processes, and procurement types. Policies sync with your HRIS for seamless automation.

Define the procurement type—rental or purchase—and choose the service duration and service packages with specific levels of support.

Step 4: Automate device provisioning and delivery

Automate device ordering, configuration, and delivery based on onboarding dates. Deel IT tracks shipment progress and notifies new hires, ensuring timely delivery.

Step 5: Streamline day-one access and remote support

Enable secure login credentials and setup tutorials on day one. Provide immediate remote support through Deel IT to resolve potential setup issues.

Step 6: Communicate clear IT and security policies for remote teams

Clear policies help new employees understand device use and security protocols.

Use Deel Engage’s LMS to create learning paths focused on security and compliance for new hires.

Step 7: Continuously improve IT processes based on worker feedback

Collect feedback from employees to refine IT processes and improve onboarding. Iterative improvements create a faster, more reliable setup experience for future hires.

Simplify global IT integration with Deel IT

Manage and automate IT operations in 130+ countries with Deel IT. Whether you’re growing a global team or already supporting one, Deel IT makes it easy for IT and HR teams to ensure employees have the tools they need to succeed from day one, no matter where they work:

1. Global device procurement: 
Buy, lease, and ship devices in 130+ countries

2. IT services
: Enjoy 24/7 tech support with loaner access during repairs
3. Device lifecycle management
: Store, repair, track, pre-configure, and erase devices globally

4. Application management
: Grant and revoke app access
5. Coming soon: Buy and manage software licenses directly within the Deel platform

With Deel, you can hire and onboard workers anywhere, run seamless payroll, and manage contractor payments worldwide, with access to everything you need to develop a high-performance culture across time zones.

Schedule a demo with Deel to see how Deel IT can revolutionize your HR and IT operations, simplify global equipment management, and empower your remote workforce from day one.