Article
3 min read
Author
Shannon Hodgen
Published
January 23, 2023
Last Update
July 26, 2024
Table of Contents
What is an HRIS?
How to prepare for your first HRIS
6 steps to HR software implementation
What comes next? A post-HRIS implementation checklist
Meet Deel HR: the global HR platform that scales with you
For most teams, managing HR documents and data across several spreadsheets works fairly well—until it doesn’t.
Eventually, the fragmented employee data, disorganized documentation, and manual work will lead to errors, inefficient processes, and frustrated team members. Unless, of course, you find the right HRIS.
Whether you’re a small business or a global enterprise, an HRIS can help you streamline hiring processes, minimize errors and manual work, and allow your team to make informed, data-based decisions.
This guide is for teams who are ready to move away from fragmented HR management and set up their first HRIS with Deel. Already familiar with the basics of HRIS? Read our guide on how to migrate HR data to Deel HR.
An HRIS is an HR software solution that helps you improve core HR functions, optimize HR processes, and simplify day-to-day workforce management. This type of HR application generally includes the following modules:
With Deel HR, you can add on localized benefits administration, global payroll systems, equipment provisioning, and more. Deel HR is a global HRIS that enables HR professionals to manage their entire international team in one place. This includes your direct employees, EOR (employer of record) employees, and independent contractors, from all over the world.
HRIS, HCM (human capital management), and HRMS (human resources management system) are all types of HR software that offer different levels of services for talent management and performance management.
The ideal HRIS is one that can support your team for the long term. To find it, you need to identify your business goals, make an implementation plan, and prepare your HR department for the process.
Implementing an HRIS requires many team members to work in tight alignment. Selecting a project manager to act as a liaison between your vendor and your implementation team will help streamline the process. Identify who on your team will be responsible for tasks such as:
Use a request for proposal template to collect product information from vendors and identify the right HRIS for your team. Determine their pricing model, how they support a scaling team, and their available integrations and add-ons.
Complete a trial of your top HRIS options to experience their products and workflows first-hand. For a complete checklist of what to look for when researching HRIS platforms, read our guide to choosing an HRIS for your business.
Once you’ve chosen your ideal HR software solution and prepared your team for the process, it’s time to implement your new system. At Deel, our goal is to make integrating an HRIS into your tech stack as simple as possible. Here’s a look at the process.
1. Collect your data | 2. Upload data to Deel HR | 3. Review your People List |
---|---|---|
Gather all of your people data, consolidate it into one document, and export it as a CSV file for easy data migration | We verify and confirm the worker information and our onboarding team helps upload the existing data to Deel HR | Once all worker information has been migrated to Deel HR, review your People List, which provides a full view of all workers in one place, including their role, team, country, and more |
4. Edit worker profiles | 5. Set managers and direct reports | 6. Add new workers as needed |
Edit the worker profile information as required and assign access controls | Set up managers and direct reports to show the reporting structure of your organization. Managers can be set during the onboarding process or via individual profiles | Onboard new workers at any time through the platform—new worker profiles will be localized to their country of residence. To streamline the process, workers can upload documentation, sign employment agreements, and more through the self-service portal |
Follow these steps to maximize your HRIS results and set your team up for success.
Reduce manual tasks, streamline workflows, and avoid human error by integrating Deel HR with the tools you use for time tracking, learning management, performance reviews, applicant tracking systems, and more. Deel integrates with 15+ popular HR tools and apps for seamless use, or use Deel API to build custom integrations that fit your team’s unique needs.
Thanks to our in-product setup, integration only takes a few minutes and can be completed directly by your team. No extra support from tech specialists is required.
With your team profiles added and your integrations complete, you can test the platform. Gather feedback from testers during this phase and from end-users after launch. Was all worker data added correctly? Can you run a payroll report without issues? Are the automations functioning as expected?
Deel HR was built to be simple and user-friendly, so human resources managers and new employees alike can easily navigate the product. Deel’s support team will provide helpful video tutorials that walk you through the platform as well as resources to support a smooth implementation.
After training is complete, identify a rollout date for your new HR system. Send out company-wide communications to announce your new HRIS, enrollment instructions, and how to request support. This messaging may vary depending on the recipient’s role and status in the company.
When you’re ready to launch Deel HR company-wide, all workers will receive an invitation to join the platform. Once they log in, they’ll be prompted to complete a checklist of simple tasks, such as uploading their banking details (if required).
Now that your worker and employee information is consolidated into one cloud-based platform, you can securely discard or store previously used spreadsheets and documents. Consider keeping the files for a few weeks post-HRIS launch in case you need to reference the original data. Clearly mark the documents as “not in use” and change the access controls to “view only” to discourage use.
Deel HR is an all-in-one HR software solution that enables you to manage every contractor and employee lifecycle in one place. That includes direct employees in the US, independent contractors in India, and EOR employees in the UK.
With Deel HR, you can:
To support scaling teams, Deel HR is free for all companies. Learn more about our global HRIS.
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