Strategic Onboarding & Offboarding Guide for Distributed Teams

IT onboarding and offboarding shouldn’t drain your HR team’s time, or put your company at risk. This guide gives HR and People Ops leaders a clear, scalable framework for managing the entire IT lifecycle, with best practices, checklists, and ready-to-use templates built for global teams.

What you’ll learn

Managing IT is no longer just an IT problem. For HR teams, it’s now part of the employee experience, security posture, and compliance strategy. This guide shows you how to build a consistent, repeatable IT lifecycle, without spreadsheets, guesswork, or last-minute scrambles.

Inside the guide, you’ll learn how to:

• Build a unified IT lifecycle that connects onboarding and offboarding

• Deliver laptops and access on time—anywhere in the world

• Protect company data with secure, auditable offboarding processes

• Reduce lost devices, lingering access, and security gaps

• Automate IT workflows so nothing falls through the cracks

What’s included in the guide

This guide offers real, actionable advice for IT teams and HR teams in charge of IT procurement. Inside, you’ll find:

• A complete IT onboarding & offboarding lifecycle framework

• Best practices for secure, scalable onboarding

• Best practices for compliant, risk-free offboarding

• Ready-to-use email templates for onboarding, check-ins, and returns

• Quick-reference checklists for critical IT actions

• Troubleshooting guidance for common global IT issues

• Automation tips to help HR teams scale IT operations

Who this guide is for

This resource is designed for:

• HR and People Ops leaders at small and mid-market companies

• Teams hiring and managing employees across multiple countries

• HR teams responsible for laptops, access, and offboarding logistics

• Organizations looking to improve security without adding IT headcount

How Deel helps simplify the IT lifecycle

Deel IT centralises your IT strategy in one place, from hardware and software management to 24/7 tech support and app access.

• Manage device procurement, shipping, and setup in 130+ countries

• Deliver pre-configured laptops with security and apps installed

• Automate access provisioning and offboarding workflows

• Recover devices globally with certified data erasure and audit trails

• Track every device from hire to exit in one dashboard

Discover what a modern, seamless IT strategy looks like. Book your 30-minute platform walkthrough.