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Your Ultimate Guide to Virginia Payroll

US Payroll


Anja Simic


August 22, 2023

Last Update

June 28, 2024

Table of Contents

Paying unemployment insurance

Withholding personal income tax from your West Virginia employees

Paying your West Virginia workers' compensation

Registering your company with the state

Simplify US payroll tax compliance with Deel

Key takeaways
  1. In West Virginia, employers are required to withhold personal income tax, workers' comp, and unemployment insurance.
  2. Employers can file and pay personal income tax through an online portal.
  3. Employers must determine if their business needs to be registered with the state.

Employers have to navigate various regulations and requirements to ensure proper payroll withholding in each US state. This guide serves as an introduction to what employers need to pay and withhold from payroll in Arizona, including unemployment insurance, personal income tax, and workers’ compensation.

Paying unemployment insurance

Unemployment insurance is a program established to provide temporary financial assistance to individuals who are unemployed through no fault of their own. As an employer in West Virginia, you are responsible for contributing to this program by paying unemployment insurance taxes. This financial contribution helps support eligible workers during periods of unemployment. 

To fulfill your UI obligations, you can file and pay your unemployment insurance taxes through the state's online portal. This online portal streamlines the process, allowing you to navigate your UI responsibilities efficiently. For more information about the UI payment process, the West Virginia Department of Commerce website offers detailed guidance.

Withholding personal income tax from your West Virginia employees

In addition to federal taxes, West Virginia employers are required to withhold Personal Income Tax from their employees' wages. PIT is a tax on the income of West Virginia residents, and as an employer, it is your responsibility to deduct this tax from your employees' paychecks and remit it to the state.

The West Virginia Tax Department provides an online platform where you can file and pay the withheld PIT amounts.  For more information on paying the withholding amount, the West Virginia Tax Department provides the step-by-step guide here.

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Paying your West Virginia workers' compensation

Workers' Compensation is another employer obligation in West Virginia. This insurance program provides coverage for employees who suffer job-related injuries or illnesses. Even if you have just one employee in West Virginia, you are required to provide workers' compensation coverage.

To meet this requirement, you can purchase workers' compensation insurance from a qualified commercial carrier operating in the state. It's vital to ensure that your chosen insurance plan adheres to the state's regulations, and the West Virginia Insurance Commission offers guidance to assist you in finding a compliant carrier.

Registering your company with the state

Whether or not you need to register your company in the state after hiring your first West Virginia employee is determined on a case-by-case basis. Therefore, you will need to decide whether you are going to register with the state based on whether you are doing business in West Virginia as defined by the state’s laws. You may want to consult a lawyer in deciding whether you should register your company after hiring your West Virginia employee.

Simplify US payroll tax compliance with Deel

While this guide provides essential information on West Virginia payroll taxes, payroll compliance and state requirements extend beyond what is covered above. To streamline the process and ensure full compliance, companies can turn to Deel.

Deel offers a comprehensive solution for managing US and international payroll, including payments, taxes, worker classification, and more. Speak with an expert today to see how you can streamline your US payroll processes and ensure compliance with state regulations.

Disclaimer: This article is provided for general informational purposes and should not be treated as legal or tax advice. Consult a professional before proceeding.

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