Template
Job Offer Letter Templates (+ Examples)
Global hiring
Global HR
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You’ve found the right candidate; now it’s time to close the deal.
The job offer letter is often the moment when decisions are truly made. Even if you discussed compensation and expectations earlier, seeing it all in writing—salary, benefits, work setup, and role scope—can make candidates rethink their next move.
The offer letter is your chance to assure them your company is the right place to grow professionally, and be excited about them joining the team. It builds trust, communicates your culture, and helps your future teammate say “yes” with confidence.
Our job offer letter toolkit includes a casual job offer letter template, an enterprise-ready version, and three job offer letter examples. This toolkit has everything you need to start sending offers that land.
Job offer letter templates overview
This resource is a practical toolkit built with both clarity and candidate experience in mind. Inside, you’ll find:
- Two versions of the offer letter template :
- One polished and formal for enterprise environments
- One with a more conversational, brand-forward tone for startups
- Smart prompts and placeholders to help you personalize every section
- Job title
- Start date
- Working hours
- Full-time/part-time position
- Compensation details
- Terms and conditions for accepting the offer, etc.
- Three fully completed examples tailored for specific roles: a sales rep (with on-target earnings), a project manager, and a CMO (with performance-based bonuses)
- Guidance on optional components like equity, bonus structures, and total compensation statements
Whether hiring a CMO or a customer support agent, this kit gives you a consistent, flexible foundation to confidently extend offers that reflect your company’s voice and meet local compliance standards.
Who is this for?
This resource is designed for:
- People Ops & HR teams looking to standardize and scale their hiring
- Startup founders making their first few hires
- Recruiters and hiring managers who want to deliver offers that feel personal but stay compliant
- Global teams that need a framework adaptable to different employment types and locations
Download the template toolkit and start compiling effective job offer letters your candidates cannot refuse.
FAQs
How are job offers usually sent?
Job offers are typically sent via email, often accompanied by a formal offer letter as a PDF attachment or through an HR platform that allows e-signatures. The letter outlines compensation, role, location, benefits, and contingencies like background checks.
How long is the period between a job offer and the start date?
The period between a job offer and the start date can range from two to six weeks, depending on the role, seniority, notice period requirements in the candidate’s current role, and any relocation needs. For global hires, visa processing may extend this timeline.
Do you send an offer letter before a background check?
Yes, conditionally. Most companies issue a contingent offer letter, meaning the offer is valid only if the candidate passes the background check. This protects the company if issues arise later.
Are job offer letters negotiable?
Yes. Most candidates view the offer letter as the starting point for negotiation, especially on salary, equity, title, or start date. Having a structured salary band and approval workflow helps ensure fairness and efficiency during negotiations.
What happens after a candidate signs an offer letter?
After signing, HR typically triggers:
- Employee background check (if not completed)
- Preboarding tasks (equipment, account setup)
- Internal notifications (IT, payroll, legal)
- Onboarding workflows and welcome communications
Can a company not hire a candidate after signing an offer letter?
Yes, a company can end up not hiring a candidate after signing an offer letter, but this comes with risk. If the offer is contingent (e.g., pending background check, visa approval), rescinding it is usually legally defensible. However, rescinding without cause, especially in countries with stricter labor laws, could invite legal claims or reputational damage.
How long is an offer letter valid?
Most offer letters specify an acceptance deadline, usually 3–7 days after issuance. If not signed by that date, the offer may expire or need to be reissued, especially if budgets or headcount planning changes.
