A Guide to Employee Background Checks in Norway

Employee background checks should be an integral part of your hiring process in Norway. Although not mandatory, they are a common practice, especially in finance, healthcare, education, and government organizations.

Norway's economy has been slowing down in recent years, due to rising inflation, low productivity growth, and international political and economic turmoil. Despite this, Norway still ranks as one of the wealthiest countries in the world, with low rates of inequality and solid policies in support of residents. Furthermore, the country boasts strong oil and energy industries, as well as a technology-friendly society, making it an appealing destination both for businesses and skilled workers from a variety of different industries.

In this article, you’ll learn:

• How to run an effective and legal employment screening in Norway
• What the common types of employee checks are in Norway
• How to conduct a thorough employee screening, step by step
• What mistakes to avoid when performing a background check in Norway

Essential information for a background check in Norway

Norway's approach to employee background checks is governed by a robust framework of privacy laws, notably the Personal Data Act, which aligns with the General Data Protection Regulation (GDPR) of the European Union. The Norwegian Data Protection Authority (Datatilsynet) oversees the enforcement of these regulations.

Crucial to Norway's cultural and legal landscape is the emphasis on individual privacy rights, making explicit consent from the candidate a prerequisite for conducting most types of background checks.

Employers must navigate these considerations carefully to ensure compliance.

• While Norway has legislated on several aspects of privacy and data protection, the country's approach follows the mandates and provisions of the European GDPR.
• Datatilsynet is the governing authority in charge of upholding data protection laws in Norway. Their responsibilities include educating and informing the public, as well as inspecting and supervising all stakeholders who are involved with personal data processing and management.

Are background checks legal in Norway?

Yes, background checks are legal in Norway, but they are subject to specific regulations and restrictions. Employers must obtain explicit consent from the candidate before initiating any background check or accessing personal data. Additionally, the scope of these checks is limited to information that is relevant to the job's requirements. This legal framework ensures that the process respects the candidate's privacy while allowing employers to gather necessary information.

What types of background checks are illegal in Norway?

Certain types of background checks are considered illegal or are heavily restricted in Norway. For example:

• Accessing a candidate's medical records without their explicit consent is prohibited.
• Conducting credit checks is generally restricted to positions that involve financial responsibilities. Employers who violate these restrictions may face legal consequences, including fines and reputational damage. To stay within legal boundaries, employers are encouraged to explore alternatives, such as focusing on verifiable professional qualifications and references.
• Accessing medical data is only allowed if the job requires it, or if it is relevant to the role. With few exceptions, criminal background checks or certificates of good conduct are not allowed under Norwegian law.

Common background check industries

In Norway, various industries rely on employee background checks to ensure the integrity and reliability of their workforce. Some of the common industries where background checks are prevalent include:

• Finance and banking: In Norway's well-regulated financial sector, background checks are essential to prevent fraud, ensure the secure management of funds, and protect customer data. These checks uphold the integrity and stability of financial institutions across the country.
• Healthcare and education: Norway’s healthcare and education sectors, which involve extensive interaction with vulnerable groups, such as children, the elderly, and individuals with special needs, rely heavily on background checks. These checks are crucial to ensure that professionals meet the necessary standards and have no prior legal issues that could put others at risk.
• Oil and energy: As a major player in the global energy market, particularly in oil and gas, Norway requires stringent background checks in this sector. These checks ensure that individuals have the required certifications, experience, and a clean legal record, maintaining the high safety and environmental standards that are critical in this industry.
• Maritime and shipping: Norway has a significant maritime and shipping industry, and background checks are vital for ensuring the safety and security of operations. These checks verify that personnel are qualified and have no legal issues that could affect the safety of vessels, cargo, or passengers.
• Technology and cybersecurity: With its strong emphasis on innovation and digitalization, Norway’s technology and cybersecurity sectors require thorough background checks. These checks help ensure that individuals entrusted with sensitive data and systems are reliable and competent, protecting critical infrastructure and maintaining national security.

Types of background checks in Norway

Effective employment screening in Norway covers essential aspects to evaluate a candidate's abilities. Knowing these areas helps employers tailor screening processes to meet job requirements and legal standards.

Background check mistakes to avoid in Norway

Whether you’re hiring employees or contractors in Norway, there are a few things you shouldn’t do as an employer when it comes to background checks:

• Neglecting candidate consent: Always obtain explicit, written consent before initiating background checks.
• Overstepping legal boundaries: Restrict the scope of checks to information relevant to job requirements to avoid privacy violations.
• Ignoring data security: Ensure all personal information is handled and stored in compliance with GDPR.
• Failing to provide feedback: Offer candidates the opportunity to respond to any adverse findings.

Step-by-step guide of employee background checks in Norway

Employers looking to hire in Norway should follow the list of steps below to ensure legal and effective and thorough employee background checks.

1. Obtain written consent: Begin by securing explicit written consent from the candidate, clearly stating the scope and purpose of the background check.
2. Verify identity and legal working status: Use official documents to confirm the candidate's identity and eligibility to work in Norway.
3. Check educational background: Verify degrees and certifications directly with the issuing institutions.
4. Verify employment history: Contact previous employers to confirm positions held, durations, and performance.
5. **Check criminal record **: With consent, request a police certificate from the Norwegian Police Service, noting that this is only relevant for certain positions.
6. Check references: Reach out to professional references provided by the candidate to gain insights into their work ethic and capabilities.
7. Screen social media and online presence: Review publicly available information on platforms like LinkedIn, ensuring respect for privacy and relevance to job qualifications.
8. Ensure compliance with Industry-specific regulations: For regulated industries, ensure additional checks, such as certifications or professional licenses, are valid and up-to-date.
9. Ensure data security: Safeguard all personal information collected during the background check process in accordance with GDPR.
10. Run feedback round and make a decision: Provide feedback to candidates, especially if adverse information influences the hiring decision, allowing them to clarify or contest findings.

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