7 Best Practices for Evaluating a Global Payroll Solution to Integrate with Workday HCM

If you’re already using Workday HCM, you’re in a strong position to streamline HR. But without the right payroll solution, a critical piece is missing.

By integrating Workday HCM with payroll, you can build a single, connected system that scales with your business, strengthens compliance, and frees your team to focus on strategy, not manual fixes.

But not every payroll solution is built to work seamlessly with Workday.

Follow these proven best practices to secure a solution that maximises your Workday investment and supports compliant, efficient growth—wherever you hire.

What should you look for in a global payroll provider?

1. Prioritize certified Workday partners

Workday has partnerships with various global payroll providers through programs like Global Payroll Connect, offering pre-built, certified integrations to streamline data exchange and ensure compliance with local regulations.

These payroll partners facilitate real-time data flow between Workday and the payroll system, using APIs or certified connectors to efficiently exchange data and reflect changes across systems.

Look for certified Workday providers to ensure smooth, automated data exchange, so updates made in one system are instantly reflected in the other.

Any payroll solution you consider should integrate natively or seamlessly with Workday, enabling:

• Real-time data sync: Changes to employee details, compensation, and status automatically flow between systems, so you don’t have to leave Workday to view payroll data

• Fewer manual entries and reduced risk of errors: Save time and boost accuracy by eliminating duplicate data entry across systems

• Consistent employee records across HR and payroll: Maintain a single, accurate source of truth for every employee’s information

• Automated workflows and approvals: Speed up processes and reduce admin work with streamlined, trackable workflows

2. Evaluate built-in global compliance capabilities

Managing payroll in multiple countries means dealing with vastly different tax codes, labor laws, and reporting requirements. Look for a solution that offers:

• In-country compliance expertise across 100+ countries. The less they rely on third parties for compliance support, the more confident you can be in their accuracy and responsiveness.

• Automated platform updates for local regulatory changes

• Audit-ready reporting capabilities

• Support for local tax filings, benefits, and country-specific requirements

3. Assess scalability and global payroll coverage

Scaling a team involves more than just increased headcount—it means greater complexity. Make sure the solution can support your organization through M&A, expansion into new countries or regions, or new compliance risks.

As your organization grows, your payroll system should grow with it. Can the system support payroll in all the countries where you have employees (or plan to)? Can the platform support multiple currencies, payment types, and languages?

4. Check out the user experience for admins and employees

A great global payroll solution should be intuitive and easy to use, whether you’re a payroll administrator or an employee viewing a payslip.

Look for:

• Employee self-service (accessible through Workday)

• Localized payslips, tax documents, and leave tracking

• Clear approval workflows and exception management for admins

• Mobile access and language support

5. Ensure comprehensive reporting and analytics

With the right reporting and analytics, Finance and HR leaders can spot trends, control labor costs, plan for growth, and address issues before they become risks. Integrated insights also make it easier to align payroll data with broader business goals and financial planning.

To make that happen, choose a global payroll system that delivers:

• Real-time gross-to-net payroll data

• Consolidated global reporting dashboards

• Labor cost and headcount analytics by country or region

• Integration into Workday reports or financial planning modules

6. Learn about the service and support model

Even the best payroll technology needs strong human support behind it. The right partner should offer expert help when and where you need it, whether that’s resolving an urgent payroll issue, navigating a new country’s regulations, or guiding you through integration.

Service quality can make the difference between smooth payroll cycles and costly delays. Add these questions to your evaluation:

• What level of customer support is offered—24/7, multilingual, region-specific?

• Is there a dedicated payroll specialist per country you operate in?

• Are there in-country support teams who are experts in local employment law?

7. Ask for customer references and case studies

While a product demo provides helpful insight into a potential payroll solution, real-world results tell the full story. This is your chance to validate vendor claims, uncover potential red flags, and confirm that the solution works seamlessly for organisations like yours.

Ask for:

• Case studies from other Workday HCM customers in your industry

• Customer references you can speak with directly

• Insights into implementation timelines, challenges, and ROI

See how Deel Payroll enhances your Workday experience with seamless integration

Get more control and efficiency in Workday HCM by integrating with Deel Payroll. Manage everything in one place with a unified, real-time view of your payroll data. Deel Payroll is Global Payroll Certified with Workday, one of only a few providers that is certified.

Optimize your Workday platform with automated payroll sync:

• Consistent managed payroll experience in all your countries
• More payroll data accuracy and real-time results
• Keep payroll results, payslips, and tax documents in Workday
• Easy payroll visibility for HR, Payroll, and Finance teams

With Deel, you never miss a compliance update. Receive timely alerts and guided action plans for changes to labor laws, taxes, or filing requirements:

• 2,000 in-house payroll, HR, and legal experts
• Dedicated Deel Payroll Managers local to your employees
• Deel AI included for instant compliance and HR answers
• 24/7 support via email, phone, live chat, Slack, and Teams

Learn more or book a demo to seamlessly integrate your Workday HCM platform with Deel Payroll.