Article
18 min read
How HR Can Streamline Visas & Immigration for Global Talent
Immigration
Employer of record

Author
Jemima Owen-Jones
Last Update
July 17, 2025

Key takeaways
- The complexity of visa and immigration processes hinders global talent acquisition among enterprise companies. Challenges include administrative burdens, legal complexities, and a lack of in-depth knowledge of processes.
- Using a unified global HR platform with built-in visa and immigration support streamlines the process significantly, whilst minimizing compliance risks and lessening workloads.
- Deel's end-to-end visa and immigration solution provides visa eligibility assessment, document management, real-time tracking, and expert support—all within one easy-to-use platform.
According to research by the ADP, 75% of mid-sized and 46% of large companies based in the United States do not currently employ international workers. Many of these organisations are missing out on exceptional international talent that could help drive business growth dramatically.
When your business needs top talent, borders shouldn’t be barriers. Yet for many HR departments, visa and immigration processes have become just that—complex administrative mazes that consume weeks of work and significant internal resources.
At Deel, we recognize how challenging the complex immigration regulations can be. That’s why we’ve partnered with hundreds of enterprise clients to transform their approach to global mobility.
In this guide, we reveal how enterprise businesses can navigate the visa and immigration maze, unlocking the door to a new world of opportunity and growth. We will also explore how Deel Immigration can simplify visas and immigration for everyone involved.
Common challenges in visa and immigration management
Imagine you're a US company that finds the perfect candidate for a remote role in Brazil, only to discover they're a third-country national without the proper visa to work there, and you don't have a Brazilian entity to sponsor them.
This situation highlights how quickly international hiring can become a complicated matter. While hiring international talent opens businesses up to incredible opportunities for growth and development, managing visas and immigration across multiple countries can be a lot to manage.
Common challenges HR departments face include navigating complex local laws, limited expertise, and unpredictable costs. This can all lead to compliance risks and poor candidate experiences if not dealt with correctly.
1. Navigating country-specific legal systems
Each country has its own immigration laws and document requirements. Managing them manually slows down hiring and increases the risk of errors.
2. Lack of in-house expertise on global mobility
Most HR teams don’t have dedicated immigration experts. That means they often rely on fragmented external support or spend time learning complex systems on the fly.
3. Poor visibility into status tracking
Without a centralized system, it’s hard to track where each candidate is in the process or when a visa needs to be renewed. That puts HR teams in reactive mode.
4. Communication gaps between candidates, legal teams, and HR
Immigration involves multiple stakeholders, but when they’re not aligned, information gets lost. Candidates are left in the dark, and HR spends time chasing updates.
5. Unpredictable costs and overrun budgets
Visa processes often involve unexpected legal fees and government costs. Without a clear view of the full cost, budgeting becomes a guessing game. Throw in relocation expenses on top of this, and global hiring can catch you off guard.

Strategies to streamline the visa and immigration process
The best way for HR teams to simplify immigration processes and reduce compliance risks is by using one centralized system, partnering with the right support, and carefully planning internal processes in advance.
From leveraging expert support to automating renewals, here are five strategies that help global teams move faster, stay compliant, and deliver a great candidate experience.
1. Centralize immigration management
Managing visas across spreadsheets and email chains creates chaos. Disorganized processes can result in duplicate workloads and confusion about where each application has progressed. This can cause major bottlenecks while you’re trying to scale your organization.
Centralizing visa and immigration processes in a single platform creates clarity and consistency. With Deel Immigration, you can manage all visa cases across 100+ countries from one dashboard.
You get a real-time view of every application, so you can ensure that documentation, deadlines, and next steps are clearly tracked. Not only does this reduce admin loads, but it also ensures nothing slips through the cracks.
Platform Tour
2. Find an immigration provider with Employer of Record capabilities
One of the most effective ways to streamline visa and immigration processes is by partnering with an Employer of Record (EOR) service that offers integrated immigration support. This approach removes many of the barriers companies face when hiring international talent (particularly for organizations that don't have established legal entities in specific countries).
As an Employer of Record (EOR), Deel can employ talent on your behalf in countries where you don’t have a local entity, ensuring full compliance without added overhead.
Case study: How Sendspark grew their team globally hassle-free and compliantly with Deel
Sendspark needed a way to hire top talent regardless of borders—and found it with Deel. After struggling with manual processes and compliance risks, the team turned to Deel to make their first international hire in Mexico—a market where they had no legal entity to employ staff or sponsor work visas directly.
”We wanted to hire the best talent, the people most aligned with our company values and more skilled for the roles we needed to fill in. It shouldn’t matter where they were born or where they were from. We realized we didn’t want to be limited by that.”
—Bethany Stachenfeld, CEO, Sendspark
From there, they expanded into 5 countries and now have a presence in over 70. Deel’s platform automates onboarding, payments, and tax reporting, saving time and ensuring compliance. With plans to use EOR and global mobility tools, Sendspark continues scaling its workforce with confidence.
“It was great for me to see how fast Deel’s been growing and becoming more and more professionalized. Every person I’ve interacted with has been awesome, the support is always comprehensive and effective, and the platform is only getting better. I’m looking forward to continuing growing my workforce through Deel.”
—Bethany Stachenfeld, CEO, Sendspark
3. Partner with immigration experts
Regulations are complicated and constantly changing, so trying to manage everything in-house can strain HR teams. Instead, many companies are turning to trusted immigration experts like Deel.
Deel’s global mobility specialists handle the entire process from assessing eligibility and managing paperwork to employee onboarding and global payroll.
Partnerships like these free up your internal teams and guarantee that your hiring practices meet local labor, tax, and immigration laws, no matter where you're hiring.
4. Automate status tracking and renewals
Manually tracking visa timelines and renewal dates is inefficient and risky. Manual tracking leads to missed deadlines, and just one missed deadline can delay a start date or even jeopardize an employee’s legal right to work.
Automation solves that. Deel’s platform includes built-in alerts for upcoming expiries and renewal actions, so you always know what’s next.
Our dashboard gives HR professionals and employees a transparent view of the process, eliminating guesswork.
Candidates no longer need to follow up on their status, they can simply log in and see where things stand.
For HR teams managing dozens or even hundreds of cases, this kind of automation is essential to staying organized and compliant.
Deel Immigration
5. Create a clear framework for your immigration policy
Having well-planned internal processes is essential in global hiring. Without this, different teams may approach immigration inconsistently, or candidates may receive unclear guidance about what to expect.
Create a standardized policy framework (tailored by country or job level) to streamline visas and immigration for global talent. This includes defining which roles are eligible for relocation, outlining the support offered, setting budget limits, and documenting step-by-step workflows.
Having internal checklists also helps hiring managers and recruiters stay on the same page.
When HR leads with clarity, the entire company benefits. The results include faster decision-making to stronger candidate experiences.
See also: Free Employee Relocation Policy Template
6. Take time to budget carefully
Immigration comes with a cost, but without a centralized view of expenses, HR and finance teams are often left guessing.
There are lots of costs to consider, including legal fees, government filing costs, document translations, relocation stipends, and more. The cost of these can all vary widely depending on the country and visa type. That’s why proactive budgeting is key.
Deel Immigration gives you a centralized view of costs, helping organizations better manage their budget and keep the cost of hiring global talent to a minimum.
Top features of Deel Immigration for stress-free mobility
Navigating visa applications is made easy when using Deel Immigration. With our platform, you’ll benefit from our visa eligibility checker, visa application support, self-serve document upload, and even EOR visa sponsorship.
In this section, we’ll elaborate on how your enterprise organization can streamline visa applications using Deel’s built-in visa and immigration support.
Visa eligibility checker
Run an assessment to identify the best visa option according to the employee’s information.
Watch the tutorial video below to see the process in action.
Visa application support
Expedite the visa processing timeline with Deel’s accelerated visa application support service. Our immigration experts handle visa sponsorship, applications, and compliance in a fraction of the time.
Self-serve document upload
Have employees upload the necessary documents directly to the secure platform to reduce manual paperwork for HR teams and enhance efficiency and data security.
EOR visa sponsorship
Request employer of record (EOR) visa sponsorship to enable Deel to sponsor your employee’s visa on your behalf. This approach is convenient if you do not have an entity in the target country, which is often a legal requirement.
See also: A Guide to EOR-Sponsored Visas for Enterprise Businesses.
As a remote-first fintech company, Form3 needed a way to hire the best talent globally, without setting up entities in every country. With Deel, they hired 96 new team members across 30+ countries, saved 128+ hours per month on admin, and received visa support in 10+ cases.
“Deel gives us the peace of mind of knowing that in these visa situations, the employee will get the support they need.”
—Leanne Schofield, Head of People, Form3
When a Form3 candidate from the Netherlands faced visa expiration mid-hiring process, Deel's immigration team stepped in to resolve the renewal quickly, saving what became a valuable hire for the company. In a separate case, Deel managed the complex visa transfer process for an existing employee who wanted to remain in their current country while changing employers.
Deel EOR and our immigration services allowed Form3 to retain key talent, reduce attrition, and scale faster. Thanks to the seamless platform and responsive support, Form3 plans to keep expanding its global hiring efforts through Deel.
Visa tracking and immigration overview dashboard
Get real-time updates on visa application statuses to benefit from enhanced visibility and control over the entire process.
“We leave everything in Deel’s hands ... but it is good to have transparency and a lot of visibility as to how the case is developing.”
—Valeria Rosati, HR Operations Lead, Taktile
Read more: How Taktile hired talents and expanded in +3 markets thanks to Deel
Watch the tutorial video below to see the process in action.
One-on-one support and in-house immigration experts
Receive on-demand assistance from a team of immigration experts for accuracy and reassurance throughout the process.
“Deel makes it much faster for us to relocate employees, with expertise in countries where we’ve never operated. With the time saved, we can boost our KPIs and productivity.”
—Luka Besling, HR Manager, Revolut
Read more: How Revolut Streamlined Employee Relocation With Deel Immigration
Built-in HR tools and solutions
Deel’s platform goes beyond visa applications, offering a suite of HR-related features for local and international teams, contractors, and employees. The platform supports diverse HR needs, from global payroll and tax filing to benefits administration, flexible workspaces, equipment management, equity grants, background checks, misclassification protection, and more.
“The cost savings that Deel has enabled would easily go into the tens of thousands of dollars, perhaps even close to $100,000 per year. This would include cost savings from staffing HR, insurance, legal fees for employee contracts, accountant fees, and the potential cost of all the tools included in the platform.”
—Diony McPherson, CoFounder and COO, Paperform
Read more: How Paperform Has Saved 104 Days Worth of HR Costs Annually Through Deel
Streamline visas and immigration with Deel
Visa applications and complex immigration processes need not be a daunting roadblock for enterprise businesses aiming for global expansion. Deel Immigration simplifies the process, ensuring compliance, enhancing visibility, and contributing to improved employee experiences.
Ready to simplify your international hiring and employee relocations? Schedule a free consultation today to take the first step towards efficient, compliant, and stress-free mobility.
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About the author
Jemima is a nomadic writer, journalist, and digital marketer with a decade of experience crafting compelling B2B content for a global audience. She is a strong advocate for equal opportunities and is dedicated to shaping the future of work. At Deel, she specializes in thought-leadership content covering global mobility, cross-border compliance, and workplace culture topics.